How to create password-protected links in CodeQR?

This feature is only available to Starter and higher plans.

CodeQR's password protection feature is useful when you want to share a link with a group of people and make sure that only the intended recipients can access the link.

In this guide, we'll show you how to create password-protected links in CodeQR.

1. Create a link

First, create a link by clicking the Create Link button in the top right corner of the CodeQR dashboard.

Then enter your destination URL and, optionally, a custom short link for it.

Create a link with the CodeQR link builder

2. Enter a password

To use this feature, click to enable Password Protection in the link builder. This will open a field where you can enter your password.

Entering a password for the link

Next, enter a password for the link or generate a random one, and click Create link.

When you share your link, the user will be prompted to enter a password before they can access the destination URL.

An example of a password-protected page

3. Pass the password in the URL (optional)

Optionally, you can also pass a pw query parameter to the link to automatically authenticate and redirect the user to the destination URL.

Here's an example:

Password-protected link: codeqr.link/password
Password-protected link with the password included in the URL as a query parameter: codeqr.link/password?pw=123456

Advantages of password parameter in the URL:

Frictionless experience for authorized users
Simplified sharing in closed groups
Automation for processes that need access to the link
Integration with systems that manage passwords

Security considerations:

Server logs may record the password in the URL
Browser history stores the password
Accidental sharing of the full URL
Use only for temporary or low-sensitivity passwords

4. Set a custom logo for the password page (optional)

On the Starter plan and above, you can also set a custom logo for the password page. That's useful if you want to brand the password page with your company logo.

The logo on your password page is linked to your project's logo in CodeQR. You can set this up by following the steps below:

Steps to set up a custom logo:

Go to the settings page for your project by clicking the Settings link in the menu bar at the top of your project dashboard.
Scroll down to the Project Logo section and upload your company's logo. We recommend using a square image for best results.
Save the changes and your logo will be applied automatically.

Once you’ve set your project logo, your password page will automatically use your project's logo.

Use cases for password-protected links

1. Confidential business content

Internal documents that should not be public
Training materials exclusive to employees
Financial reports for authorized stakeholders
Sensitive business strategies

2. Private events and webinars

Access links for exclusive events
Support materials for registered participants
Recordings of private sessions
Supplementary resources for members

3. Premium and educational content

Paid courses with restricted access
Ebooks and guides for subscribers
Exclusive webinars for premium customers
Member resources for paid communities

4. Targeted marketing campaigns

Special offers for specific groups
Product previews for beta testers
Exclusive content for influencers
Press materials for accredited journalists

Password management strategies

1. Temporary passwords

Formato: EVENTO-DDMM-HHMM
Exemplo: WEBINAR-2712-1430
Validade: 24 horas

2. Group passwords

Equipe de vendas: VENDAS2024
Equipe de marketing: MARKETING2024
Parceiros: PARCEIROS2024
Clientes VIP: VIP2024

3. Hierarchical passwords

Nível 1 (básico): ACESSO-BASICO
Nível 2 (intermediário): ACESSO-PREMIUM
Nível 3 (avançado): ACESSO-EXECUTIVO

4. Rotating passwords

Weekly: Changes every Monday
Monthly: Renews on the first day of the month
Per event: New password for each event
On demand: Change as needed

Security best practices

1. Creating strong passwords

Minimum length: 8-12 characters
Complexity: Letters, numbers, and symbols
Avoid: Common words, obvious dates
Automatic generation: Use secure password generators

2. Distributing passwords

Secure channels: Encrypted email, private messages
Avoid: Public social networks, shared documents
Separation: Send link and password separately
Confirmation: Confirm receipt with recipients

3. Monitoring and auditing

Access logs: Record all attempts
Pattern analysis: Identify suspicious behavior
Regular reports: Review accesses periodically
Automatic alerts: Set up notifications for anomalies

4. Renewal and revocation

Regular schedule: Change passwords periodically
Immediate revocation: Remove access when necessary
Communication: Inform about password changes
Backup: Keep records of previous passwords

Troubleshooting common problems

1. Users cannot access

Symptoms: Correct password rejected Solutions:

Check if the password has expired
Confirm if the link hasn’t been changed
Check case sensitivity settings

2. Password page does not load

Symptoms: 404 error or timeout Solutions:

Check if the base link is working
Confirm DNS settings
Try a different browser
Check company firewall/proxy

3. Custom logo doesn’t appear

Symptoms: Default logo instead of custom Solutions:

Check image format (PNG, JPG, SVG)
Confirm image size (max 2MB)
Wait for cache update (up to 1 hour)
Try an incognito browser

4. pw parameter does not work

Symptoms: Password page appears even with ?pw=password Solutions:

Check if the password in the URL is correct
Confirm if the feature is enabled
Try without special characters in the password
Check URL encoding

How to create a short link in CodeQR
How to set up custom views for your links
How to use link cloaking in CodeQR
How to set an expiration date for your CodeQR links
How to use device targeting in CodeQR
How to use geographic targeting in CodeQR
How search engine indexing works in CodeQR
How to set up custom domains in CodeQR